Administrative Assistant

We are looking for a new team member at Heritage UMC! We are seeking an administrative assistant to work 28 hour/ week. This position is a salaried part-time position. The Administrative Assistant will provide administrative support for the pastors, staff and ministries of HUMC.

Job Description

Duties & Responsibilities

Purpose:

   Secretarial and administrative assistance to the church staff & congregation

 

Qualifications:

 

  • Commitment to Jesus Christ and the vision of ministry expressed in the HUMC Mission Statement            

  • Ability to work in a collaborative atmosphere

  • Competent in using personal computer, monitors, keyboards, variety of software and copier; familiar with use of social media platforms

  • Excellent oral and written communication skills

 

Schedule:

M-Th: 9am-3pm, Fri. 9am-1pm (Totaling 28hrs.)

Some paid holidays and vacation included.

 

Accountability: 

Accountable through the direct supervision of the Senior Pastor and the general direction of the Staff Parish Relations Committee (SPRC).  The Pastor and SPRC will evaluate the Church Secretary after a three-month probationary period of employment. If the evaluation is positive, he or she will be subject to annual evaluations, as well as quarterly goal reviews, thereafter.

 

                            

Responsibilities:

  Responsibilities include, but are not limited to the following:

 

  • Manage the efficient daily operation of the church office.

  • Appropriately and professionally greet and assist church members and visitors, both in-person and virtually.

  • Train, utilize and supervise office volunteers as needed.

  • Maintain the digital church calendar, building usage agreements, keys and key code assignments.

  • Serve as the direct assistant to the Pastor(s) in performing duties as requested.

  • Attend staff meetings as scheduled by the Pastor(s).

  • Prepare the weekly worship documents and materials, including worship audio/visual presentations.

  • Assist the volunteer membership secretary to ensure that records of baptisms, deaths, marriages, transfers and membership data are kept current and communicate any changes to the volunteer membership secretary.

  • Operate and maintain office, kitchen and other church equipment, including the ordering of supplies and scheduling maintenance.

  • Assist with other duties as necessary in support of the effective operation of the church.